DIHRM - Alumni Association

Alumni Association

CONSTITUTION

Name and Office:

1) The Association shall be called the "DIHRM ALUMANI ASSOCIATION" (hereinafter referred to as ("THE ASSOCIATION"), of the Delhi Institute of Heritage Research and Management, hereafter referred to as the Institute, and its Office shall be located at the Delhi Institute of Heritage Research and Management 18 A Satsang Vihar, Qutub Institutional Areas, New Delhi, 110067.

Aims and Objectives:

2) The aims and objectives for which the association is established are-:

a) To provide a forum for members of the association for interaction and to sustain a sense of belonging amongst the members of the Association with DIHRM through mutually beneficial contacts.
b) To provide avenues for drawing upon the knowledge and expertise of the alumni for furthering the cause of the institute as a leading center of excellence.
c) To foster linkages amongst the alumni and to promote personal and friendly relations through meetings and get-togethers among members of the association.
d) To collect, publish and distribute such information as maybe useful to members of the association
e) To undertake all such activities as are incidental or conducive to the attainment of the above aims and objectives.

Financial Year:

3. The financial year of the Association shall be from 1st April of 1 year to the 31st March of the next year.

Membership

Eligibility:

4 (a) Membership of the association shall be open to:
(i) Any one who is successful postgraduate/Ph.D. from the institute.
(ii) Any ex-member who has worked at the institute for at least 2 years as a member of academic staff or as a research associate and are no longer with the institute.
(iii) Any ex-member who has worked in the institute as postdoctoral visiting fellow for at least 1 year.
(iv) Any person holding a criminal record against him shall not be entitled for the membership.
(v) Director of the institute shall be an ex-officio patron of the association and being its patron shall enjoy all the privileges of a member except the right to vote.

Membership and Payment of subscription:

4 (b) The association shall have the following forms of membership
I) Life members
i) One time payment of Rs. 500/-and
ii) Contribution to Rakshitri, the bi-annual magazine of DIHRM, or within one year of graduating from DIHRM.
iii) Any other lasting contribution which promotes the name/excellence of the institute.

To be eligible to qualify, as a life member an individual shall have to comply on any one of the accounts of 4 (b) - Life members shall enjoy the privilege of voting rights along with the annual members.

(II) Annual Members -any ex-student of DIHRM, ON AN ANNUAL PAYMENT of 100/-. They can exercise their right to vote (III) Associate members -any ex-student of DIHRM who has successfully completed the postgraduate degree course form DIHRM is eligible to become and associate member for life provided that he/she pays the lifetime membership of 500/-

Associate members shall not have the right to vote. An associate shall be allowed to become a life member after 5 years of active involvement in the association and provided that his/her claim is proposed by at least 3 life time ordinary members.

5. Any person satisfying article 4 (a) will be eligible to be a member.

Management of the Association

6. The Management of the Association shall be vested in an Executive Committee. It shall consist of not more than 10 members and shall be constituted as follows:

a) The President - Elected for 2 years to serve the Association, is to be elected at the special meeting called for the purpose or by postal ballot if all life members cannot be present. The Postal ballots should be received well in advance of the date of the special general meeting and shall be opened on the date of the special general meeting itself.

b) Director of the institute and another member of the institute to be nominated by the Director s ex-officio members (the member need not be a member of the association).

c) The executive committee may co-opt 2 Associate members

6.1) The mandate of the executive will be for the period of 2 years. It will be responsible for running the association for fulfilling the objectives stated in article 2 and the other donations, gifts, and bequests for the furtherance of the aims and objectives of the association. No member of the association shall enter in to any dealings on behalf of the association, unless the executive committee has previously authorized him or her.

6.2) Any casual vacancy occurring in the Executive Committee, accept that of President, may be filled by the Executive Committee by co option from time to time without changing the basic structure of the Executive Committee as prescribed in article 6 (a).

7) The Executive committee shall elect from among the Life and Associate members the following Office-bearers:

a) President (Life member)
b) Vice-President (Life member)
c) General Secretary (Life member)
d) Joint Secretary (Life member)
e) Treasurer (Life member)
f) Cultural Coordinator

The Secretary and Treasurer have to be Delhi based.

8) The Executive committee may appoint for time to time from among its members such sub-committee, or special committee, or partly from among its members and partly from among the associate members of the association such special committee as may be required, and shall prescribe the terms of reference, powers and privileges of such sub-committee or special committee.

Bank Account, Investments, etc.

9. Management of account:

a. Any two person (and not less than two), being (i) the Treasurer and (ii) either the President, the Vice President, or the General Secretary, shall operate jointly the Association's Bank account.
b. The Association's investments and any other property shall be held in the names of any three Members of Association, to be selected be resolution of any Executive Committee, Ex officio & Associate Members not voting and the said three members shall remain as such holders until resignation, death, or replacement of any of them by a resolution of any Executive Committee in office for any reason at their sole discretion.
c. The Executive Committee may also, by resolution, designate three Members of the Association to sign any document, etc., other than those referred to in paragraph (a) and (b) of this Article, on behalf of and binding on the Association. Every such designation shall be specific, and shall cease after completion of its purpose.

10. All account in Banks or any other institutions shall be held in the name of the Association as prescribed in Article 9 a) above.

Executive Committee Meetings :

11. The Executive Committee shall meet as often as may be necessary, but not less than twice every year to transact the business of the Association. The President shall preside at such meetings. In his absence, the Vice-President shall preside, and in the absence of the President and of the Vice-President, the members present at the meeting shall elect one amongst themselves to preside. Of the ex-office member at least one has to be present.
12. Any elected or co-opted Member of the Committee absenting from three consecutive committee meetings without prior intimation shall be deemed to have vacated the respective office.
13. Five member (bearing ex-officio members) shall form a QUORUM for Executive committee meetings. If there is no quorum in the meeting, the presiding person may decided on the place and time of the next meeting for which no quorum will be required.
14. At least ten days' notice shall be given for a meeting of the Executive Committee. The meeting shall be convened by the secretary designated for the purpose, in consultation with the President and the Director of the Institute. Any five members of the Committee may require the secretary to call a meeting of the committee by requisition in writing, stating the object for which they desire that the meeting be called, and thereupon the secretary shall proceed to do so. In the even of the requisition by him, the members who requested for the meting may themselves convene a meeting of the committee on due notice.

Annual General Meeting

15. The Annual General Meeting of the Association shall be held every year not later than 15 months after the holding of the previous Annual General Meeting to transact the following business:

a. To consider the Annual Report and Audited Statement of Accounts.
b. To nominate/select name for the post of the President and other members of the Executive Committee at a special General Meeting Called for the Purpose the name of the office bearers shall be raised at the Association Day. Only those candidatures will be permitted which are seconded by-
1. 3 life members and 2 associated members
2. 2 life members and 3 associated members
3. 2 life members and 2 associated members and one annual member
The order of preference/elimination will be done as per order listed above However, this rule will apply with the exception for the first 5 years of the functioning of the Association, where the associate membership clause cannot be effective. In the fires 5 years the clause should read 3 life members and 2 annual members only.

The President shall be that individual who gets maximum votes, followed by the principle of first pass the post for subsequent office bearers as Vice-President, Treasurer, Secretary, and Joint Secretary, in that order, (to be noted: only life members can exercise the right to vote).

The election to these posts will be supervised by both the Ex-office members, present and not voting. In case of a tie, co-opted associated members will vote, failing which the Director will exercise the casting vote.

c. To appoint Auditor or Auditors and to fix their remuneration, if any;
d. To consider any other matter on the agenda.

16. A notice convening the Annual General Meeting shall be sent, together with the Agenda by General Secretary, to all members, (i.e. Life, Associate, Annual) at least fourteen days before the date of the meeting.
17. A notice of any motion to be proposed at the Annual General Meeting shall be sent to the General Secretary in advance, so that it may be included in the Agenda of a subsequent meeting.
18. The President, and in his absence, the Vice-President, Shall preside at such meetings. The absence of both of them. Those office bearers present shall elect one amongst themselves to preside.
19. The Quorum shall be thirty members. In the event of there being no quorum at the time and place appointed for a General Meeting, the same may be held by those present to be adjourned at the same place to a time 15 minutes later on the same day. At such an adjourned meeting the business on the Agenda may thereafter be transacted, even if there is no quorum. Presence of ex-office members at an adjourned meeting to be held later is essential.

Procedure at General Meetings:

20. Articles 16,18 and 19 shall also to other General Meetings, unless otherwise specified herein below:

Procedure for elections:

21. The Executive Committee will decide on the appointment of returning officers (s), and the procedure for receiving and counting of votes etc. the returning officer shall be responsible for receiving nominations, sending out the ballots, receiving the responses, counting and announcement of result. The supervision of the work of Representative Officer's will be under the aegis of the ex-officio member.

22. Twenty five members of the Association of which 10 should be life members, Associate Members & 54 ordinary members, may request the Secretary to call a Special General Meting by a requisition in writing, stating the objective for which they desire that the meeting be called, and thereupon the Secretary shall proceed to do so after consultation with the Executive Committee. In the event of the Secretary failing to convene such meeting within 60 days of the requisition, the members requiting the meeting may themselves convene a special General Meeting on due notice.

23. Notwithstanding anything contained in Article 22, the Managing Committee shall be entitled to call a special General Body Meeting for carrying out the purposes of these Articles and of the Association. The notice, quorum and all procedural aspects relating to such special General Body Meeting shall be the same as those provided in theses Articles, in respect of Annual General Body Meetings.

Amendments to the Constitutions

24. Amendments to the Constitution of the Association as formulated in these Articles may be made form time to time any the Managing Committee and at least of all present surviving life members.

25. Article 16 and 17 above shall be complied with the holding such special General Body Meeting for consideration of any proposal of amendment. At such meeting the Quorum shall be thirty, and Article 19 shall not be applicable.

26. Any proposal amendment shall be circulated along with the notice convening the meeting for the purpose.

Dissolution of the Association:

27. Procedure for Dissolution
(a) A proposal for the dissolution of the Association shall be considered at a Special General Meeting called exclusively for the Propose, and shall be determined by not less than a three-quarters majority of the Members present and entitled to vote.
(b) The Quorum for such a meeting shall be one-third of the number of life Members on the Register of the Association, and Article 19 shall not be applicable.
(c) The proposal, if carried by such a majority shall be required to be confirmed by a like majority and a like quorum at a subsequent Special General Meeting, called exclusively for the previous meeting.

28. Articles, 16 18 and 26 above shall be complied with mutates mutandis.

29. In the even of dissolution, the funds and assets of the Association shall be transferred to the Heritage Forum of Delhi Institute of Heritage Research and Management.

Office Bearers of the Association

President - Durgesh Bali
Vice-President - Vaibhav Chouhan
General Secretary - Dhriti Chauhan
Jt. Secretary - Anand Kumar
Treasurer - Akanksha Sood
Cultural Coordinator - Sumeet Kumar